Financial Accounting

TradaBase does it says on the tin: it provides a full set of tools with which you can effectively control your trading business. But you'll almost certainly also need a system to control the financial side of your business - controlling bank accounts, VAT, processing non-trading related aspects of you business such as vehicle leases, telephones, office rental and so on.

There are excellent systems already out there, and TradaBase works quite happily with two of the market leaders, Sage 50 and Xero.

Alternatively, if you don't need or want to use a full flown accounting system, TradaBase can also run without one.

Any purchase entered into TradaBase, be it a Consignment or any associated Charge or Cost such as Haulage, Duty, RHD and so on, will initially be noted as 'unpaid'. When a Purchase Invoice arrives it can then be matched in TradaBase to the associated 'unpaid' Charges and Costs. 

This features virtually eliminates the possibility of you accidentally paying for something twice, and also highlights where the 'real' cost significantly differs from the original estimate, something which might need querying.

'Matched' Purchase Invoices can then be posted into Sage or Xero, either individually or in a bulk routine as you prefer.

When necessary you can easily generate Purchase Credit Notes simply with two clicks of a mouse, and part payments are also supported.

Sales Order are available for posting into Sage or Xero as long as they are fully priced, have been confirmed as delivered (that's an optional setting) and there are no outstanding Sales Issues for them.

Orders can be posted either individually or in a bulk process as you prefer. You can email Sales Invoices quickly from TradaBase or, more usually, from Sage or Xero.

When necessary you can easily generate Credit Notes simply with two clicks of a mouse.

TradaBase has a suite of Financial reports designed to support your weekly, monthly and annual information needs, including the key year end reports Un-Invoiced Sales and Outstanding Costs. Stock valuation reports can be produced at any time and the system also features a snapshot feature which allows you to look back at what your stock valuation was at a specific historic date and time.

Once a Sales Order has been delivered and priced it can be invoiced. Sales Order can be invoiced individually or in bulk if that's what you prefer.

TradaBase automatically knows if a movement of stock is domestic, intra-EU, or worldwide/non-EU. Audit and Submission reports are available for both Despatches and Arrivals, and HMRC-compliant files are also available to avoid the need for you to key your submissions each month.

Things go wrong, it's inevitable. Where short shelf-life items such as fresh produce are concerned the ability to speedily deal with issues is even more important and the outcomes highly variable; customers may be told to bin part or all of an order, or some of may be collected and returned either to the Supplier or a warehouse for sorting etc. This may all happen before or after the order has ben invoiced.

TradaBase provides a comprehensive feature called Sales Issues. Using this one feature you can record the issue, notify Customer and Supplier about it, record (separately) actions to be taken for the Customer and the Supplier, and even arrange and confirm collections of unwanted stock. For un-invoiced sales orders revised quantities and prices can be set, but if an order has been invoiced a credit note can be automatically generated instead.